The Nature Conservancy of Canada (NCC) is the nation’s leading not-for-profit, private land conservation organization, working to protect our most important natural areas and the species they sustain. Since 1962 NCC and its supporters have protected 2.8 million acres (more than 1.1 million hectares) of ecologically significant land across Canada. NCC takes a collaborative, science-based approach to achieve conservation success for the sake of nature and Canadians. With a national office in Toronto and seven regional offices across the country, NCC delivers results you can walk on.
Purpose and General Description
The Information Coordinator’s primary role is the coordination, custodianship, synthesis and distribution of information. The position will directly support regional information life cycle coordination needs related to securement, stewardship and conservation planning through coordination of information stored in NCC’s Land Information System (LIS), Geographic Information System (GIS), Miradi and other information management systems. The Information Coordinator will also serve information in support of regional fundraising, communications, finance and strategic initiatives.
The position will coordinate regional conservation information management approaches through the development and implementation of an information management strategy that ensures quality, consistency, appropriate interconnection among databases, and timeliness of response to information requests.
The Information Coordinator will provide and analyze information from a variety of sources (e.g. GIS, LIS, Miradi) in support of NCC ecoregional, natural area and property management planning and will, at the direction of conservation planners, develop and undertake analyses and mapping of datasets relevant to these plans.
The position will play a key role in ensuring regional securement process, information and related workflows are coordinated, often under tight deadlines and with multiple priorities.
The Information Coordinator reports to Conservation Science Manager.
Duties and Responsibilities
Development and maintenance of regional information management plan that incorporates and integrates:
- LIS securement, stewardship and natural area modules,
- Other regional databases and information management approaches, including Miradi
- processes and guidance related to conservation information collection, management and quality control.
Information synthesis and retrieval:
- Respond to key, recurring regional queries accurately and within 48 hours;
- Updates to all funders as required;
Conservation Planning Support
- As requested by conservation planners, synthesize information from disparate information systems in support of conservation planning and key planning-identified analysis needs.
- Mapping and analyses of ecological and anthropomorphic datasets in support of conservation planning
- Support production of NACP annual progress reports
- As directed, direct data collection as necessary to develop or confirm key datasets and information in support of conservation planning
Communications and Marketing Support
- Provide necessary maps and related informational support as requested
- Manage data exchanges with key partners;
- Synthesize and distribute NCC information as requested
Geographic Information System (GIS):
- responsible for the administrative support and functions related to NCC Manitoba’s GIS;
- GIS support to all staff and information management:
- Maintain up-to-date stewardship datasets and complete field data integration into master datasets;
- Continuous, up-to-date datasets, organized, as scheduled in Data Model / metadata. Stewardship, science and securement datasets updated and posted to F drive within 2 weeks of being provided;
- Provide staff training/support with GPS/PDA technology, load devices with appropriate data sets;
- Review all monitoring protocols developed (NA and property-scale) to ensure data flow/GIS component is sufficient to meet regional GIS quality and timeliness standards
- Data Maintenance:
- Securement – update F drive property layer with ‘Closed’ properties within 2 weeks of receiving notification;
- Property information databases developed and maintained, GIS data collection protocol developed
- Data quality:
- All regional datasets are quality controlled as part of Data Maintenance process;
- Implement audit protocol and necessary corrective actions.
- Maintain knowledge of current GIS techniques and procedures;
- Provide informal GIS training to regional staff
Land Information System (LIS):
- responsible for the administrative support and functions related to NCC Manitoba’s LIS (securement, stewardship and natural area modules);
- records managements and processing;
- data entry;
- updating, organizing, archiving and creating paper and electronic files;
- developing, implementing and managing paper and digital document management systems;
- Work with all functional areas necessary to maintain consistent paper and electronic records management in all modules of the LIS;
- Interact with regional and national staff for consistency of project naming across the region.
- Ensure quality and completeness of information across all LIS modules
Securement Process Coordination (Under direction of Director of Conservation):
- Work with all functional areas necessary to submit Conservation Project Assessments and Conservation Project Summaries and related forms, cheque requisitions, land/easement donation forms and required supporting documentation to national office;
- Ensure all securement documents are completed by the Natural Area Coordinators and approved in accordance with financial, legal and internal timelines;
- Ensure all securement dates are within the necessary timelines and all workflows are created and completed on time;
- Work with the Regional Vice President, Director of Conservation and Natural Area Coordinator to have all legal documentation signed and submitted within the necessary timelines;
- Preparation of legal information as it relate to securement as coordinated through the Director of Conservation;
- Coordinate Farm Industry Board and Conservation Agreements Board applications and certificates;
- Act as a liaison between NCC regional and national staff;
- Upload all documents into the Land Information System (LIS);
- Maintain up-to-date property-related legal agreements and program related contracts in paper and digital forms;
- Advise development staff of need for all tax receipts for donations;
- Provide report for Regional Board of Directors at each meeting; and
- Work closely with regional staff to ensure all funding requirements are met.
Regional IT & Technical Support
- Provide regional support and capacity in relation to IT systems
- Coordinate hardware and software activities and systems with National IT
- Make recommendations on system improvements and efficiencies
Other duties as assigned.
Required Skills and Attributes
- Computer competency – MS Office, etc.
- Understanding of NCC’s Land Information System or similar database
- Above average knowledge of Geographic Information Systems, including preparing and undertaking complex landscape-scale analyses
- Understanding of Miradi program and the Open Standards for the Practice of Conservation and other emerging systems;
- Understanding of provincial and federal conservation land programs (ie, data layers)
- Ability to work as a member of a team or independently;
- Personal traits such as communication, interpersonal, organization, multi-tasking, accuracy, attention to detail and ability to meet deadlines and maintain confidentiality;
- Project management skills, including excellent problem solving, planning and organizational skills and attention to detail and timelines.
- Experience with project planning and management;
- Knowledge of best management practices and field methodology;
- Ability to independently take a project from background research to action in a short period of time;
- Working knowledge of Manitoba landscapes, communities, agricultural and conservation issues;
- Navigation experience and skills using map and compass, and GPS;
- Ability to work independently, be self-motivated, and display superior time management skills, attention to detail, as well as the ability to meet deadlines;
- Excellent communication and organization skills;
- English required
- Standard First Aid Training;
- Valid Driver’s License, with ability to rent a car.
Terms of Employment
- This is a full-time permanent position.
- This position requires the ability to travel throughout Manitoba to NCC sites with some potential weekend work. Travel expenses will be reimbursed.
Please submit resumes by Monday, May 7, 2018 to firstname.lastname@example.org or call 204-942-6156 with any questions.
We thank everyone who applies for their interest in the Nature Conservancy of Canada; however only candidates selected for an interview will be contacted.
For positions situated in Ontario:
At the Nature Conservancy of Canada (NCC) we strive to promote diversity in the workplace and encourage applications from all qualified individuals.
NCC is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, we will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.
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04 / 25 / 18