Indigenous Graduate Student Success Coordinator – Administrative Assistant 3 (AESES) Existing Budget-Funded Continuing Full-Time 35.00 hours/week Monday – Friday 8:30am – 4:30pm Salary Range: $29.42 – $38.45 per hour ($53,544.40 – $69,979.00 per annum) Proposed Start Date: June 25, 2018 Trial/Probation Period: 840.00 work hours For more information, please contact: Val Parker firstname.lastname@example.org
-Work with the ISC team to create and maintain a warm and welcoming environment and provide opportunities that strengthen students cultural identities. -Organize and implement Supporting Aboriginal Graduate Enhancement (SAGE) programming. -Organize and present information sessions for current and prospective graduate students, their families, and their communities. -Assist with the initiation and development of orientation programs for new and/or prospective graduate students. -Work with the Dean of FGS to promote, manage, and improve the financial supports available to Indigenous graduate students. -Identify common needs/interests of students and co-coordinate workshops and information sessions. -Work with Indigenous Engagement, Student Affairs departments and the Faculty of Graduate Studies to create opportunities for students to have exceptional experiences both inside and outside of the classroom. -Support Indigenous graduate student-led initiatives such as graduate student conferences/symposiums. -Assist UM Graduate Students Association with the coordination of special events and social activities for new and returning graduate students each year. -Participate in and occasionally present material at workshops and conferences. -Liaise with the Faculty of Graduate Studies, Student Affairs, and Academic Departments to provide a network of support for students. -Contribute to the revision and update of policy and procedures manuals, lists of supports and resources, and special function lists. -Work with FGS, Director of ISC, Communications Specialist, and ISC team to create print and electronic materials and web content. -Create, contribute to, broadly publicize, and maintain a current database of resources both within the University community and externally. -Provide recommendations on updates to various University guides and service manuals as required. -Assist with the creation and coordination of Indigenous and/or graduate student events. -Provide opportunities for cross-cultural activities for the campus-wide community. -Work with current and prospective graduate students who drop-in, phone, or e-mail. -Review and discuss with students their personal and academic experiences. -General financial advising especially in regards to Band Funding, Indigenous-specific and research awards. -Make referrals to U of M units that provide student-related services. -Make referrals to various Indigenous organizations, Elders, and other culturally-relevant supports. -Initiate necessary paperwork to ensure institutional and/or funding requirements are met. -Provide assistance to students in emergency and short term loans, housing needs and issues, childcare, food banks, and subsidy programs. -Provide personal and cultural supports to Indigenous students individually or in group-setting to assist with overcoming personal challenges. -Maintain contact with students who have been referred in order to provide follow up support services. -Maintain an active appreciation and understanding of current community, civic, provincial, and national issues and situations which may impact Indigenous communities in general and Indigenous students in particular. -Maintain up-to-date knowledge of UM policies, admissions requirements, FGS policies, student-focused opportunities and of systems operations. -Advise Vice Provost of Indigenous Engagement, Director of ISC, and Dean of Faculty of Graduate Studies on institutional policies and procedures which may unintentionally disadvantage Indigenous graduate students and make recommendations for change. -Represent the Office of Indigenous Engagement and the Indigenous Student Centre on various and appropriate institution-wide committees and at various functions throughout the year. -Other related duties as assigned.
THE SUCCESSFUL CANDIDATE WILL BE OF INDIGENOUS ANCESTRY. MINIMUM FORMAL EDUCATION/TRAINING REQUIRED: -Undergraduate degree in a related discipline is required. -A research-based masters degree in social sciences or helping profession is strongly preferred. EXPERIENCE: -Three years of directly-related experience involving post-secondary students is required. -Demonstrated experience working with Indigenous communities (either on or off-campus) is required. -Demonstrated experience planning, conducting, and disseminating the results of research is required. -An understanding of the student-advisor and student-advisory committee relationship is required. -Demonstrated knowledge and experience with the policies, procedures, and regulations of Faculty of Graduate Studies is required. -Experience in the careful assessments of people and procedures, advising perspective graduate students about admission requirements to a diverse selection of programs, and informing them about career information resources is required. -Experience with student development theory, especially as it relates to Indigenous students is preferred. -A thorough understanding of the development approach to academic advising is preferred. -Experience with student financial aid and/or community funding assistance is desirable. -A thorough knowledge of students services offered at the University of Manitoba is preferred. -Experience with Banner (INB) Records System and Aurora Student Registration system is preferred. -An acceptable equivalent combination of education and experience may be considered. SKILLS AND ABILITIES: -Excellent verbal and written communication skills are required. -Ability to work effectively with students, staff, faculty, Elders, alumni, Indigenous communities, community organizations, and the public is required. -High degree of analytical thinking preferred. -Problem-solving and conflict resolution skills preferred. -Exceptional interpersonal skills including diplomacy and tact are required. -Ability to deal with high demand and/or stressful contacts is required. -Strong work ethic and be willing to take the initiative to solve problems and learn new tasks are required. -Attention to detail is essential. -Pleasant and efficient in communication with students and staff is required. -Excellent time management skills are required. -Proficiency with Microsoft Office and using intermediate features associated with a Windows computer environment is required. Demonstrated ability to work in close collaboration and partnership with academic and administrative colleagues, students, alumni, Elders, and community partners is required. -Ability to think critically and creatively is required. -Ability to motivate students to create, implement, and lead new programs and services with key stakeholders from other units is required. -Ability to work with students of diverse educational, age, racial, ethnic, and cultural backgrounds is required. -Maintain privacy and confidentiality with respect to all communications and records to the extent protected under the law and statements of ethical practice is required. -Ability to develop and maintain proactive relationships with all key constituents including students, faculty and staff, administrators and members of the community is required. -Ability to work independently is required. -Ability to work patiently with students is required. -Satisfactory work record, including satisfactory attendance and punctuality is required. OTHER JOB RELATED QUALIFICATIONS: -Genuine interest in helping students is preferred. -High energy level and a positive attitude, enjoy challenges, and cope well with change is preferred. -Special interest in being part of a team is preferred. -Knowledge of best practices in the delivery of student services is preferred. -High level of commitment to The U of M community and to the mission of Indigenous Engagement is preferred.
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