South Osborne Farmers’ Market Coordinator – Farm Fresh Food Hub

Description:

Summer Job – Funded in part by Canada Summer Jobs 2019. Applicants must be between 18 and 30 years at start of employment, as per our funding requirements.

JOB TITLE: South Osborne Farmers’ Market Coordinator
POSITION: 30 hours/week
WAGE: $15/hour
TIME FRAME: May 13th – August 30th (16 weeks)

BACKGROUND: The Farm Fresh Food Hub is a volunteer-run, community service co-op spearheaded by Transition Winnipeg and other community stakeholders to connect buyers and sellers of local, sustainably produced food. Over the long term, we’re committed to:
​Developing an exciting space for producers and consumers to gather and connect
Supporting local, small producers in their desire to access market opportunities
Striving towards reducing the ecological footprint of Manitoba’s food system

In summer 2016, Farm Fresh Food Hub launched the weekly South Osborne Farmers’ Market. We also run two indoor markets during the “off-season”. With sustained interest from industry partners, we hope to develop a storage, aggregation, sales and distribution facility. Click here to read our full values statement.

DUTIES: Reporting to the Board of Directors, the South Osborne Farmers’ Market Coordinator’s primary responsibility is to manage the weekly farmers’ market and ensure the market’s activities are aligned with the Food Hub’s goals.

1. Board Relations
Work closely with the Board and develop a reporting process so the Board is always aware of issues in the market as well as projects being worked on and progress on those projects
Work with the Board and committees to develop and implement plans and policies i.e. composting strategies, vendor application processes, etc.
Attend Board meetings as required

2. Regulatory Food/Market Compliance
Have a working knowledge of legislation and associated regulations, namely the “Manitoba Farmers’ Market Guidelines”, which impacts all the vendors in the market
Ensure vendors and the market operations are in compliance with all local bylaws and provincial and federal legislation
Responsible for prohibiting vendors from selling their products until they are in compliance with all applicable legislation
Work with the local public health inspector and Board to ensure regulatory compliance of the market and the vendors

3. Financial Management and Administration
Maintain accurate and complete records on the market and vendors throughout the year including but not limited petty cash, fee collection, and incident reports
Collect booth fees from vendors
Communicate with Board Treasurer

4. Farmers’ Market Prep
Weekly Preparation
Create and distribute weekly site plans being consistent with vendor placement
Coordinate volunteers
Coordinate & manage vendors

Daily Set-up
Put up farmers’ market signs around the neighbourhood
Arrive at the market at a scheduled time before the market opens to vendors & public in order to set up tables or mark out booth spaces and to greet vendors when they arrive to set up their stalls
Assist vendors with set-up as needed
Prior to leaving the market at the end of market day, ensure the market is clean

Ongoing
Maintain and staff the beer tent
Be visible and accessible to vendors, volunteers and customers during the market
Respond to vendors needs
Ensure a clean and safe environment
Ensure market has needed equipment and supplies and any equipment maintenance is completed during season
Organize storage facilities

5. Small Disputes Resolution
Responsible for mediating small disputes between vendors or between vendors and customers. In some cases, this will result in disputes being directed to the Board.
Work with the Board to develop and implement an incident readiness plan

6. Vendor Recruitment and Retention
Working closely with the Board and Farmers’ Market Committee, help to determine the optimal market mix
Ensure all new and returning vendors have completed an application form and maintain an up to-date listing with contact and product information
Maintain positive relationships with vendors

7. Volunteer Coordination
Recruit volunteers for market operation
Train new volunteers and provide refreshment training for existing volunteers
Manage and coordinate volunteers and volunteer activities including craft table coordinator, live music coordinator and beer tent volunteers
Maintain positive relationships with volunteers

8. Communications and Market Promotion
Communicate respectfully with vendors, board members, inspector and other stakeholders
Work with Board to implement social media strategy and ensure regular Facebook /Instagram posts
Assist in the implementation of special events for the market
Respond to market inquiries in a timely manner

9. Market Evaluation
Conduct periodic surveys, both formal and informal, to assess customer opinions and satisfaction with the market and provide written report to the Board
Receive input from vendors and others to improve the market and provide written report to the Board

10. Other duties as assigned
May include new project development, policy development, relationship building, grant writing, etc.
We want you to have fun!

SKILLS
Demonstrated leadership skills
Outgoing and friendly with eagerness to approach new people
A willingness to learn and receive training as needed
Excellent conflict management and problem solving skills
Self-motivated, highly organized and able to manage time well
Strong communication skills, both in writing and orally, with a variety of stakeholders in a variety of situations
Basic math skills and money handling
Ability to work cooperatively with others to set goals, resolve conflicts and make decisions
Knowledge of social justice, local food issues

EXPERIENCE: Previous experience in the following, either as an employee or volunteer is considered an asset.
Event planning
Project Coordination
Marketing, social media & media relations
Working on or with a volunteer board

QUALIFICATIONS
Students interested in careers in community economic development, human resource management or communications are encouraged to apply. Please indicate which area you hope to pursue in your cover letter.
Access to vehicle and/or bike wagon on Wednesdays considered an asset

Please submit your resume and cover letter to farmfreshfoodhub@gmail.com with “SOFM Job Application” in the subject by Friday, May 3rd at 4 pm. Interviews will be conducted the following week.

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